Enterprise Resource Planning (ERP) is the integrated administration of important company activities, frequently in real-time and with the use of software and technology.
Consider all of a company’s core business functions, such as finance, human resource, production, supply chain, services, acquisition, and others, to have a better understanding of ERP. At its most basic level, ERP facilitates the efficient management of all of these processes in a single system. It’s also referred to as the company’s record-keeping system.
Why is ERP important?
An ERP system serves as an organization’s “central nervous system,” providing the automation, integration, and intelligence needed to efficiently handle all day-to-day corporate functions.
For closing the books swiftly, finance requires an ERP. For managing all customer orders, sales need an ERP system. For delivering the proper products and services to clients on time, logistics rely on well-running ERP software. ERP is required by accounts payable to pay suppliers appropriately and on time. To make quick decisions, management requires instant access to the company’s performance. Banks and stockholders, meanwhile, want accurate financial records, so they rely on the ERP system’s dependable data and analysis.
Five Steps to Follow While Development of ERP System:
1. Define Your Company’s Goals and Requirements.
In this step, you’ll meet with your solution partner for early discovery meetings to determine your basic requirements for the new ERP. This step responds to high-level questions such as:
- What are the most important features of the new solution?
- What inefficient operations (such as manual data entry) will be eliminated by the new ERP?
- What additional business applications should the new solution be able to connect to?
Because the diagnostic step is usually completed before a significant letter of engagement is approved, some publications skip over it when describing the implementation process. It is, nonetheless, necessary for risk mitigation. A thorough diagnostic process can help you prevent unpleasant surprises in the analysis stage. You should prepare a blueprint detailing how your resource planning system should be created if at all possible. This will aid in the gathering of all required features and the creation of separate module sets for departments.
2. System Design
The next stage is to decide what kind of system you’ll utilize. The two most typical ERP software options are Web-based ERP software (your system is hosted in the cloud) and client/server ERP software (Your system runs locally in the networks of computers). The Web App Development process of the system should be carefully planned. If you’re planning to outsource your ERP to an external team, it’s a good idea to participate in the designing process to be kept informed. The following are the most important considerations at this time:
Defining the Right modules: Determine which modules your ERP should include based on their functionality. Depending on your needs, these modules could include CRM, finance management, supply chain management, or any other resource management sectors.
Allocating resources required: Determine the size of the project’s team and the resources required by that team.
Keeping a Timeframe: Even if you can’t come up with clear milestones or deadlines just yet, try to set a timeframe for the project.
3. Select the appropriate technology.
To create a web-based business resource planning app, you’ll need the necessary developer toolkit
An ERP system can be hosted in the cloud or on a local server. The first alternative is preferred by most businesses because it is deemed more secure and does not necessitate ongoing in-house maintenance.
- Programming language.
Select a dependable database for storing firm information. Typically, relational and non-relational databases must be chosen. This decision will have an impact on how your system organizes and utilizes data. Small businesses that require uniformity will benefit from relational/SQL databases. Because they allow data to be stored in a variety of easily understandable formats, such as JSON files, NoSQL or non-relational databases are likely to be a better fit for complex data infrastructures.
You should prepare for the deployment step, also known as cut-over, and then go live with the new ERP. Several technical phases are involved in this process, including:
- The creation of a working environment
- Testing under load
- Validation and transfer of data
This level also entails training for the entire team. We usually propose that this be done by members of your own team who have been taught by your partner. Finally, your new ERP is turned on. It’s best to do this on a Monday morning so that your employees can come in fresh and get to work with the new system.
5. Testing The System
It’s time to start testing once you’ve converted all of your company’s business knowledge to a single resource planning system. There are a few processes you should think about incorporating into this review:
- Examine whether the system meets the initial requirements for security, integration, and functionality.
- Perform accounting or sales processes across different modules to test the ERP’s functionality. Calculate the precision of the results returned by the system.
- Focus groups can be used to test specific modules and module sets. The HR department, for example, will most likely use a combination of modules for payroll recording, human resource management, and personnel records. Ask a few people from the target department to utilize the modules and provide feedback to see how they perform together.
- Carry out security checks. Integrating dynamic security testing with Web Application Firewalls is something we suggest (WAFs). So, you’ll be able to monitor and respond to vulnerabilities as they arise.
A new ERP deployment is a huge step forward, and yours may be a success. You may greatly improve team efficiency and expand your reach to scale your income by automating API-based ecosystems through ERP.
We are here to provide an ideal package for your company’s needs, from invoicing and accounting to inventory management, projects, and CRM.So, if you’re seeking a cost-effective and proper ERP System for your company, don’t hesitate to contact us.